Accounts Payable Analyst

The Role

• The AP analyst will be a key member of the team and will be responsible for processing supplier invoices, resolving queries relating to invoices and purchase orders and analysis of the AP ledger. The role will be involved into the new system design & implementation, acting as SME, performing UAT activities according to the project plan

Principal Accountabilities

• Creation and amendment of vendor accounts and maintenance of vendor master data
• Communicate with vendors to ensure that invoices are accurate and compliant with company guidelines & tax requirements
• Coordination with requestors about Purchase orders and receipts
• Process PO and non-PO invoices according to payment terms (In NetSuite)
• Process Expense Reports in Concur and NetSuite and monitoring the timely payment
• Process journal and ensure all credit card transactions are booked in a timely manner
• Matching purchase orders to invoices to ensure that all transactions are recorded correctly
• Monitor the pending invoices and obtain any necessary approvals from the business so that the invoices are paid on a timely manner
• Ensure invoices received meet VAT and sales tax general invoicing requirements
• Reconcile purchase order to invoices received and analyse Aged AP Creditors
• Coordinate with Procurement team to provide documentation for new vendor setup
• Support the preparation of the regular payments runs and urgent payments, as needed
• Resolve queries from external suppliers and internal business
• Ensure strong relationships are maintained with other Fastmarkets finance & non-finance teams in the global structure
• Work in accordance to defined timelines, always delivering excellent customer service
• Actively participate in all team meetings and any meetings between Fastmarkets teams
• Maintain a strong control framework by following agreed controls and processes
• Promote no PO no pay policy for suppliers

KEY INTERFACES

· Business Departments

· Finance Teams

· Suppliers, Tax, Lega

Fastmarkets is an industry-leading price-reporting agency (PRA) and information provider for global commodities, providing price data, news, analytics and events for the agriculture, forest products, metals and mining and new-generation energy markets.

Fastmarkets' data is critical for customers seeking to understand and predict dynamic, sometimes opaque markets, enabling trading and risk management. Fastmarkets is a global business with a history dating back to 1865 and is built on trust and deep market knowledge. It has more than 700 employees spread across global locations in the UK, US, China, India, Singapore, Brazil, Belgium, Bulgaria, Finland and beyond. 

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission to provide the world’s leading and most trusted price reporting, events, and intelligence service for the markets we serve. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully.

If you are open-minded, curious, resilient, solutions-oriented and committed to promoting equality, then read on.

KNOWLEDGE, EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

Experience

· Experience working for a B2B international business dealing with multi-currency invoices

· Experience within a P2P team with purchase order processes

· Experience using Microsoft applications - Word, Excel (basic standard) and Outlook.

· NetSuite ERP experience preferable

· Understanding of continuous improvement and best practice

· Proven Finance/Accounting background or experience

· Awareness & respect of tax legislation

Skills and Knowledge

· Strong attention to detail

· Able to work within a team and calm under pressure

· Excellent English communication skills, both verbal and written

· Able to resolve queries in a timely manner

· Understanding of basic booking keeping double entry

Behaviours and Characteristics

· Enthusiastic, proactive and keen to work on own initiative as well as part of a team

· Results, deadline and quality driven.

· Use own initiative to identify problems and deliver solutions to meet deadlines

· Confidence and desire to take responsibility for deliverables

· Excellent attention to detail

· Strong time management skills and the ability to meet and/or exceed deadlines.

· Ability to manage conflict, complexity and challenging targets.

If you're excited about the role but your experience, skills or qualifications don't perfectly align, we encourage you to apply anyway.

Our Values

Fastmarkets people come from all different walks of life. It’s this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common – and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers’ experience and our business performance
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
• INCLUSIVE. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
• CUSTOMER CENTRIC. We are customer-centric in all that we do
• COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.

We are committed to ensuring all candidates feel welcomed and supported. Should your application advance and you require accommodations for the interview process, please inform us so we can make the necessary arrangements.

You’ve read a little about us – now it’s over to you!

If you like what you’ve read so far and think you can see yourself as a Fastmarkets person, it’s time to fill in your application form. This form is an important part of the selection process: it’s used to determine whether or not you’ll be chosen to have an interview and acts as a basis for the questions we’ll ask you on the day.

It’s vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you’re great.