Key Takeaways

  • 75% of U.S. employers use automated applicant tracking systems to screen resumes before a human reviews them (Harvard Business School & Accenture, 2021)
  • The most common ATS failures are missing keywords, incompatible formatting, and incorrect file types
  • ResumeGeni scores your resume across 8 parsing layers — modeled on the same steps enterprise ATS platforms like Workday, Greenhouse, and Taleo use to evaluate candidates

How ATS Resume Scoring Works

Applicant tracking systems parse your resume into structured data — extracting your name, contact info, work history, skills, and education — then score how well that data matches the job requirements. Many ATS rejections happen because the parser couldn't extract critical fields, not because the candidate wasn't qualified.

LayerWhat It ChecksWhy It Matters
Document extractionFile format, encoding, readabilityCorrupted or image-only PDFs fail immediately
Layout analysisTables, columns, headers, footersMulti-column layouts break field extraction
Section detectionExperience, education, skills headingsNon-standard headings cause sections to be missed
Field mappingName, email, phone, dates, titlesMissing contact info is a common cause of immediate rejection
Keyword matchingJob-specific terms, skills, certificationsKeyword overlap affects recruiter search visibility and ATS scoring
Chronology checkDate ordering, gap detectionReverse-chronological order is expected by most ATS
QuantificationMetrics, numbers, measurable outcomesQuantified achievements help human reviewers and some scoring models
Confidence scoringOverall parse quality and completenessLow-confidence parses get deprioritized in results

Frequently Asked Questions

Is ResumeGeni free?
Yes. ResumeGeni is currently in beta — ATS analysis, scoring, and initial improvement suggestions are free with no signup required. Full guidance and saved reports may require a free account.
What file formats are supported?
PDF, DOCX, DOC, TXT, RTF, ODT, and Apple Pages. PDF and DOCX are recommended for best ATS compatibility.
How is the ATS score calculated?
Your resume is processed through an 8-layer parsing pipeline that extracts structured data the same way enterprise ATS platforms do. The score reflects how completely and accurately your resume can be parsed, plus how well your content matches common ATS ranking criteria.
Can ATS read PDF resumes?
Yes, but not all PDFs are equal. Text-based PDFs parse well. Image-only PDFs (scanned documents) and PDFs with complex tables or multi-column layouts often fail ATS parsing. Our analyzer will flag these issues.
How do I improve my ATS score?
Focus on three areas: use a clean single-column format, include keywords from the job description naturally in your experience bullets, and ensure all sections (contact, experience, education, skills) use standard headings.

ATS Guides & Resources

Built by engineers with 12 years of experience building enterprise hiring technology at ZipRecruiter. Last updated .

Executive Assistant

Opswat · Tampa, Florida, United States

Full-time

OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world’s critical infrastructure and securing our way of life.

About OPSWAT

At OPSWAT, we do more than build products. We protect the digital backbone that powers modern life. Our teams span the globe, bringing passion, discipline, and curiosity to a mission that truly matters. We are bold, fast-moving, and committed to excellence in everything we do. 

A Message from Benny, Founder & CEO 

I am looking for an Executive Assistant who thrives in a high-performance environment and enjoys being three steps ahead. I move quickly, I expect precision, and I value people who bring order, clarity, and sound judgment to complex situations. 

If you enjoy solving problems before others see them, if you stay calm when stakes are high, and if you enjoy partnering directly with a founder who cares deeply about the mission, you may find this role deeply rewarding. 

This is not a traditional support role. This is a partnership that influences how I show up every day for our employees, our customers, and our board. You will help me protect time, increase focus, and maintain alignment across a global business that operates with speed and intensity. I will rely on you, I will trust you, and you will have a meaningful impact on the company. 

The Position

We are seeking an exceptional Executive Assistant to partner directly with me. You will be the connective tissue that keeps information flowing, priorities aligned, and execution disciplined. You will manage complexity with confidence and protect the focus required for a global CEO leading a fast-growing cybersecurity company. 

If you come from a fast-paced, founder-led technology environment, especially on the East Coast, you will feel right at home here. 

What You’ll Own

CEO Enablement and Strategic Partnership 

  • Serve as a trusted partner who helps me stay prepared, focused, and aligned. 
  • Join select global trips to support customer, partner, and internal meetings. 
  • Anticipate needs and remove obstacles before they appear. 

Calendar, Travel, and Time Leadership 

  • Manage an intense, shifting calendar with accuracy and foresight. 
  • Build end-to-end global travel plans that run flawlessly. 
  • Organize competing priorities so that time is used with intention. 

Executive Communications 

  • Draft, refine, and prepare communications that reflect our mission and values. 
  • Strengthen clarity in presentations, briefs, and strategic documentation. 

Stakeholder and Relationship Management 

  • Engage confidently with executives, board members, customers, and partners. 
  • Protect my time while strengthening the connections that matter most. 

Project Ownership and Operational Support 

  • Track key initiatives and ensure follow-up and accountability. 
  • Bring structure and momentum to cross-functional projects. 

Cultural Agility and Global Rhythm 

  • Operate seamlessly across cultures, time zones, and communication styles. 
  • Help maintain alignment in a global company that operates around the clock. 

What You Bring

  • Seven or more years supporting senior executives, ideally founders, in fast-paced technology environments. 
  • Experience handling complex schedules across multiple time zones. 
  • A calm, steady presence in moments of pressure or ambiguity. 
  • Strong communication, judgment, and planning skills. 
  • High integrity, discretion, and professional maturity. 
  • Proficiency with modern collaboration tools (Teams, Office 365, Confluence, and others). 

Bonus Points

  • Cybersecurity or high-tech background
  • International experience or multilingual skills

Why This Role Matters

  • High Impact: You will work at the operational center of a global company. 
  • True Partnership: You will serve as my strategic right hand. 
  • Global Exposure: You will grow through international travel and global relationships. 
  • Purpose-Driven Mission: Every action supports the protection of critical infrastructure. 
  • Career Mobility: You will have opportunity to move into broader operational roles within OPSWAT. 

OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.

Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.

 

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