Key Takeaways

  • 75% of U.S. employers use automated applicant tracking systems to screen resumes before a human reviews them (Harvard Business School & Accenture, 2021)
  • The most common ATS failures are missing keywords, incompatible formatting, and incorrect file types
  • ResumeGeni scores your resume across 8 parsing layers — modeled on the same steps enterprise ATS platforms like Workday, Greenhouse, and Taleo use to evaluate candidates

How ATS Resume Scoring Works

Applicant tracking systems parse your resume into structured data — extracting your name, contact info, work history, skills, and education — then score how well that data matches the job requirements. Many ATS rejections happen because the parser couldn't extract critical fields, not because the candidate wasn't qualified.

LayerWhat It ChecksWhy It Matters
Document extractionFile format, encoding, readabilityCorrupted or image-only PDFs fail immediately
Layout analysisTables, columns, headers, footersMulti-column layouts break field extraction
Section detectionExperience, education, skills headingsNon-standard headings cause sections to be missed
Field mappingName, email, phone, dates, titlesMissing contact info is a common cause of immediate rejection
Keyword matchingJob-specific terms, skills, certificationsKeyword overlap affects recruiter search visibility and ATS scoring
Chronology checkDate ordering, gap detectionReverse-chronological order is expected by most ATS
QuantificationMetrics, numbers, measurable outcomesQuantified achievements help human reviewers and some scoring models
Confidence scoringOverall parse quality and completenessLow-confidence parses get deprioritized in results

Frequently Asked Questions

Is ResumeGeni free?
Yes. ResumeGeni is currently in beta — ATS analysis, scoring, and initial improvement suggestions are free with no signup required. Full guidance and saved reports may require a free account.
What file formats are supported?
PDF, DOCX, DOC, TXT, RTF, ODT, and Apple Pages. PDF and DOCX are recommended for best ATS compatibility.
How is the ATS score calculated?
Your resume is processed through an 8-layer parsing pipeline that extracts structured data the same way enterprise ATS platforms do. The score reflects how completely and accurately your resume can be parsed, plus how well your content matches common ATS ranking criteria.
Can ATS read PDF resumes?
Yes, but not all PDFs are equal. Text-based PDFs parse well. Image-only PDFs (scanned documents) and PDFs with complex tables or multi-column layouts often fail ATS parsing. Our analyzer will flag these issues.
How do I improve my ATS score?
Focus on three areas: use a clean single-column format, include keywords from the job description naturally in your experience bullets, and ensure all sections (contact, experience, education, skills) use standard headings.

ATS Guides & Resources

Built by engineers with 12 years of experience building enterprise hiring technology at ZipRecruiter. Last updated .

Office Assistant Administration (m/f/d)

Isar Aerospace Sweden AB · Jukkasjärvi, Norrbottens län

Mission Brief

You will support the Office Administration Team in our Test Site in Kiruna in daily operational tasks and ensure that office processes run smoothly.

Your Role in Our Space Mission:

  • Provide general administrative support, including handling mail, calls, filing systems, office supplies, workwear orders, and ensuring overall office cleanliness and organization.
  • Support employee processes such as onboarding, SSC card/access management, visitor reception, meeting room coordination, travel arrangements, and accommodation tracking.
  • Assist with event and meeting preparation, including catering, scheduling, and participation in planning and execution.
  • Managing the accommodations provided to employees and keeping track of availability and occupancy.
  • Support security processes such as access control, visitor flows, protocol documentation, and on-site compliance with corporate guidelines.
  • Assist with supplier and contract coordination, including performance follow-up and documentation.
  • Overseeing the complete management of company vehicles, including maintenance schedules, service appointments, processing invoices, and handling vehicle bookings.
  • Create analyses, reports, and presentations using MS Excel and PowerPoint.


Qualification Checklist

  • Completed commercial training as an office clerk or comparable commercial qualification (e.g., office management clerk, industrial clerk, or equivalent further education)
  • Relevant, ideally several years of, professional experience and good knowledge of MS Office
  • Confident and professional demeanor towards colleagues and visitors
  • Excellent communication skills as well as fluent Swedish and English language skills
  • Strong organizational and problem-solving skills, with a reliable, precise, and independent working style
  • Strong communication and coordination abilities when dealing with internal stakeholders, authorities, and external partners
  • High willingness to learn and strong motivation
  • Driving license require


Bonus Skills

  • Experience or interest in infrastructure, facility coordination, or corporate security is considered an advantage


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