Key Takeaways

  • 75% of U.S. employers use automated applicant tracking systems to screen resumes before a human reviews them (Harvard Business School & Accenture, 2021)
  • The most common ATS failures are missing keywords, incompatible formatting, and incorrect file types
  • ResumeGeni scores your resume across 8 parsing layers — modeled on the same steps enterprise ATS platforms like Workday, Greenhouse, and Taleo use to evaluate candidates

How ATS Resume Scoring Works

Applicant tracking systems parse your resume into structured data — extracting your name, contact info, work history, skills, and education — then score how well that data matches the job requirements. Many ATS rejections happen because the parser couldn't extract critical fields, not because the candidate wasn't qualified.

LayerWhat It ChecksWhy It Matters
Document extractionFile format, encoding, readabilityCorrupted or image-only PDFs fail immediately
Layout analysisTables, columns, headers, footersMulti-column layouts break field extraction
Section detectionExperience, education, skills headingsNon-standard headings cause sections to be missed
Field mappingName, email, phone, dates, titlesMissing contact info is a common cause of immediate rejection
Keyword matchingJob-specific terms, skills, certificationsKeyword overlap affects recruiter search visibility and ATS scoring
Chronology checkDate ordering, gap detectionReverse-chronological order is expected by most ATS
QuantificationMetrics, numbers, measurable outcomesQuantified achievements help human reviewers and some scoring models
Confidence scoringOverall parse quality and completenessLow-confidence parses get deprioritized in results

Frequently Asked Questions

Is ResumeGeni free?
Yes. ResumeGeni is currently in beta — ATS analysis, scoring, and initial improvement suggestions are free with no signup required. Full guidance and saved reports may require a free account.
What file formats are supported?
PDF, DOCX, DOC, TXT, RTF, ODT, and Apple Pages. PDF and DOCX are recommended for best ATS compatibility.
How is the ATS score calculated?
Your resume is processed through an 8-layer parsing pipeline that extracts structured data the same way enterprise ATS platforms do. The score reflects how completely and accurately your resume can be parsed, plus how well your content matches common ATS ranking criteria.
Can ATS read PDF resumes?
Yes, but not all PDFs are equal. Text-based PDFs parse well. Image-only PDFs (scanned documents) and PDFs with complex tables or multi-column layouts often fail ATS parsing. Our analyzer will flag these issues.
How do I improve my ATS score?
Focus on three areas: use a clean single-column format, include keywords from the job description naturally in your experience bullets, and ensure all sections (contact, experience, education, skills) use standard headings.

ATS Guides & Resources

Built by engineers with 12 years of experience building enterprise hiring technology at ZipRecruiter. Last updated .

Chief of Staff

Greycroft · New York

Chief of Staff

Location: New York

Reporting to: Co-founder, Managing Partner, Ian Sigalow

 

ABOUT GREYCROFT

Greycroft backs entrepreneurs building companies at key inflection points in the evolving  AI-driven economy. Since 2006, we have managed over $4 billion and partnered with more than 400 founders, investing from pre-seed through scale. We partner with entrepreneurs who are striving to build category-defining companies across software, consumer brands, and sustainability. Some of our notable investments include Applied Intuition, Braintree, CharacterAI, Fetch, Hidden Road, Hippocratic AI, OpenAI, OpenEvidence, Pika, Prezent, Reken, Scopely, Shipt, Stability AI, ThreadAI, TogetherAI, Venmo, and Whatnot.¹ Additional information can be found at greycroft.com

 

OBJECTIVE

The Chief of Staff will sit in meetings with the Managing Partner, build a first-principles understanding of the firm’s network, portfolio, and institutional goals, and act on that understanding with speed, discretion, and sharp judgment. The firm has dedicated leaders in finance, legal, compliance, IR, marketing, talent, and technology. The Chief of Staff multiplies the Managing Partner’s personal capacity: their network, their preparation, their voice, and their ability to coordinate across a growing organization.

 

RESPONSIBILITIES

Network Intelligence

  • Maintains a dynamic map of the Managing Partner’s network – tracks key relationships, priorities, and next steps
  • Identifies and facilitates high-value introductions, while also assisting in expanding and strengthening the network through deliberate planning

Voice and Content

  • Owns all external content and channels (LinkedIn, blog, podcast, video)
  • Produces end-to-end content in the Managing Partner’s voice from ideation and writing to production and distribution

Cross-Firm Coordination

  • Serves as the Managing Partner’s central coordination layer, flagging where leadership input is needed and ensures timely decisions
  • Coordinates across legal, compliance, IR, and finance, ensuring alignment and timely execution

Strategic Preparation

  • Owns preparation for key meetings (LPs, boards, events, internal strategy)
  • Synthesizes inputs into clear, decision-ready materials, including briefs, decks, and narratives that simplify complexity

Portfolio Operations

  • Supports select portfolio companies post-board meeting by driving execution across GTM, AI, KPIs, hiring, and fundraising
  • Translates strategy into actionable plans and tracks follow-through

 

QUALIFICATIONS

  • 2+ years of experience at a top consulting firm, or previous Chief of Staff experience supporting a CEO or Managing Partner within a fast-paced startup or investment management organization
  • Undergraduate STEM degree, ideally in computer science or engineering
  • Previous experience and/or interest in engineering or software development preferred
  • AI-first in both mindset and workflow; daily user of tools like ChatGPT or Claude
  • Uses AI to optimize processes, draft content, build automations, and prototype solutions, and proactively brings new AI tools and capabilities into the organization
  • Exceptional analytical and written/verbal communication skills
  • Ability to thrive in an unstructured, entrepreneurial environment with incomplete data
  • Strong relationship management, collaboration, and influencing skills

 

Salary Range: $200K - $235K (including base + bonus)

 

¹ Representative investments shown for illustrative purposes only. Not all investments may have been profitable, and past performance is not indicative of future results. For the full list of Greycroft investments, visit www.greycroft.com/investments

Greycroft LP is an equal opportunity employer.  All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

View full listing