Key Takeaways

  • 75% of U.S. employers use automated applicant tracking systems to screen resumes before a human reviews them (Harvard Business School & Accenture, 2021)
  • The most common ATS failures are missing keywords, incompatible formatting, and incorrect file types
  • ResumeGeni scores your resume across 8 parsing layers — modeled on the same steps enterprise ATS platforms like Workday, Greenhouse, and Taleo use to evaluate candidates

How ATS Resume Scoring Works

Applicant tracking systems parse your resume into structured data — extracting your name, contact info, work history, skills, and education — then score how well that data matches the job requirements. Many ATS rejections happen because the parser couldn't extract critical fields, not because the candidate wasn't qualified.

LayerWhat It ChecksWhy It Matters
Document extractionFile format, encoding, readabilityCorrupted or image-only PDFs fail immediately
Layout analysisTables, columns, headers, footersMulti-column layouts break field extraction
Section detectionExperience, education, skills headingsNon-standard headings cause sections to be missed
Field mappingName, email, phone, dates, titlesMissing contact info is a common cause of immediate rejection
Keyword matchingJob-specific terms, skills, certificationsKeyword overlap affects recruiter search visibility and ATS scoring
Chronology checkDate ordering, gap detectionReverse-chronological order is expected by most ATS
QuantificationMetrics, numbers, measurable outcomesQuantified achievements help human reviewers and some scoring models
Confidence scoringOverall parse quality and completenessLow-confidence parses get deprioritized in results

Frequently Asked Questions

Is ResumeGeni free?
Yes. ResumeGeni is currently in beta — ATS analysis, scoring, and initial improvement suggestions are free with no signup required. Full guidance and saved reports may require a free account.
What file formats are supported?
PDF, DOCX, DOC, TXT, RTF, ODT, and Apple Pages. PDF and DOCX are recommended for best ATS compatibility.
How is the ATS score calculated?
Your resume is processed through an 8-layer parsing pipeline that extracts structured data the same way enterprise ATS platforms do. The score reflects how completely and accurately your resume can be parsed, plus how well your content matches common ATS ranking criteria.
Can ATS read PDF resumes?
Yes, but not all PDFs are equal. Text-based PDFs parse well. Image-only PDFs (scanned documents) and PDFs with complex tables or multi-column layouts often fail ATS parsing. Our analyzer will flag these issues.
How do I improve my ATS score?
Focus on three areas: use a clean single-column format, include keywords from the job description naturally in your experience bullets, and ensure all sections (contact, experience, education, skills) use standard headings.

ATS Guides & Resources

Built by engineers with 12 years of experience building enterprise hiring technology at ZipRecruiter. Last updated .

Executive Assistant

Gensyn · Remote

Machine intelligence will soon take over humanity’s role in knowledge-keeping and creation. What started in the mid-1990s as the gradual off-loading of knowledge and decision making to search engines will be rapidly replaced by vast neural networks - with all knowledge compressed into their artificial neurons. Unlike organic life, machine intelligence, built within silicon, needs protocols to coordinate and grow. And, like nature, these protocols should be open, permissionless, and neutral. Starting with compute hardware, the Gensyn protocol networks together the core resources required for machine intelligence to flourish alongside human intelligence.

The Role

  • Provide comprehensive administrative support primarily to our two Co-founders (CEO and CTO), with additional support for the broader team as needed. This role is ideal for someone who thrives in a fast-moving environment and enjoys bringing structure, clarity, and momentum to executive priorities. You’ll be a trusted partner to the Co-founders—owning complex scheduling, travel logistics, communication support, and day-to-day operational coordination—while also helping keep the team organized and running smoothly. The right candidate is highly organized, proactive, discreet, and comfortable operating autonomously with strong judgment. You are a clear communicator, naturally anticipate needs, and can flex quickly as priorities evolve.

Responsibilities

  • Provide day-to-day administrative support to the Co-founders, serving as a trusted extension of their priorities and workflows
  • Proactively structure and manage daily and weekly schedules, including scheduling internal and external meetings and resolving conflicts
  • Manage inbox organization and provide correspondence support, including triaging messages, flagging priorities, and drafting responses as needed
  • Ensure the Co-founders are fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information
  • Act as a strategic gatekeeper—anticipating pressure points, flagging tradeoffs, and helping protect time, energy, and focus
  • Coordinate all executive travel in close partnership with the events team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics
  • Support occasional team travel coordination as needed, in partnership with internal stakeholders
  • Assist with team scheduling and coordination when needed (e.g., group meetings, offsites, planning sessions)
  • Support special projects such as event planning and logistics
  • Help with general operational needs such as office coordination and supplies (as applicable)

Competencies

Must Have

  • 3+ years of experience supporting C-suite or senior leadership (CEO/CTO level preferred) in a fast-paced, high-growth environment
  • Strong calendar management experience, including handling complex schedules and shifting priorities
  • Inbox management experience, including triage, organization, and drafting communications
  • Travel coordination experience (domestic and international)
  • Ability to work autonomously with minimal supervision and strong judgment
  • Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude
  • Highly organized, detail-oriented, and reliable with strong follow-through
  • Polished communication skills and a high degree of professionalism
  • Highly adaptable with an exceptional ability to anticipate needs and plan several steps ahead
  • Proven discretion and ability to manage confidential and sensitive information
  • Proficiency with modern tools (Google Workspace, Slack, etc.)
  • Flexibility in working hours to support a global team across the US and EU

Preferred

  • Experience in a tech startup environment
  • Experience working with a fully remote or distributed team

Nice to Have

  • Recruiting coordination experience 
  • Familiarity with AI and/or crypto startup environments

Compensation / Benefits

  • Competitive salary + share of equity and token pool
  • Fully remote work - we currently hire between the West Coast (PT) and Central Europe (CET) time zones
  • Visa sponsorship - available for those who would like to relocate to the US after being hired
  • 3-4x all expenses paid company retreats around the world, per year
  • Whatever equipment you need
  • Paid sick leave and flexible vacation
  • Company-sponsored health, vision, and dental insurance - including spouse/dependents [🇺🇸 only]

Our Principles

Autonomy & Independence

  • Don’t ask for permission - we have a constraint culture, not a permission culture.
  • Claim ownership of any work stream and set its goals/deadlines, rather than waiting to be assigned work or relying on job specs.
  • Push & pull context on your work rather than waiting for information from others and assuming people know what you’re doing.
  • Communicate to be understood rather than pushing out information and expecting others to work to understand it.
  • Stay a small team - misalignment and politics scale super-linearly with team size. Small protocol teams rival much larger traditional teams.

Rejection of mediocrity & high performance

  • Give direct feedback to everyone immediately - rather than avoiding unpopularity, expecting things to improve naturally, or trading short-term pain for extreme long-term pain.
  • Embrace an extreme learning rate - rather than assuming limits to your ability / knowledge.
  • Don’t quit - push to the final outcome, despite any barriers.
  • Be anti-fragile - balance short-term risk for long-term outcomes.
  • Reject waste - guard the company’s time, rather than wasting it in meetings without clear purpose/focus, or bikeshedding.
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