Key Takeaways

  • 75% of U.S. employers use automated applicant tracking systems to screen resumes before a human reviews them (Harvard Business School & Accenture, 2021)
  • The most common ATS failures are missing keywords, incompatible formatting, and incorrect file types
  • ResumeGeni scores your resume across 8 parsing layers — modeled on the same steps enterprise ATS platforms like Workday, Greenhouse, and Taleo use to evaluate candidates

How ATS Resume Scoring Works

Applicant tracking systems parse your resume into structured data — extracting your name, contact info, work history, skills, and education — then score how well that data matches the job requirements. Many ATS rejections happen because the parser couldn't extract critical fields, not because the candidate wasn't qualified.

LayerWhat It ChecksWhy It Matters
Document extractionFile format, encoding, readabilityCorrupted or image-only PDFs fail immediately
Layout analysisTables, columns, headers, footersMulti-column layouts break field extraction
Section detectionExperience, education, skills headingsNon-standard headings cause sections to be missed
Field mappingName, email, phone, dates, titlesMissing contact info is a common cause of immediate rejection
Keyword matchingJob-specific terms, skills, certificationsKeyword overlap affects recruiter search visibility and ATS scoring
Chronology checkDate ordering, gap detectionReverse-chronological order is expected by most ATS
QuantificationMetrics, numbers, measurable outcomesQuantified achievements help human reviewers and some scoring models
Confidence scoringOverall parse quality and completenessLow-confidence parses get deprioritized in results

Frequently Asked Questions

Is ResumeGeni free?
Yes. ResumeGeni is currently in beta — ATS analysis, scoring, and initial improvement suggestions are free with no signup required. Full guidance and saved reports may require a free account.
What file formats are supported?
PDF, DOCX, DOC, TXT, RTF, ODT, and Apple Pages. PDF and DOCX are recommended for best ATS compatibility.
How is the ATS score calculated?
Your resume is processed through an 8-layer parsing pipeline that extracts structured data the same way enterprise ATS platforms do. The score reflects how completely and accurately your resume can be parsed, plus how well your content matches common ATS ranking criteria.
Can ATS read PDF resumes?
Yes, but not all PDFs are equal. Text-based PDFs parse well. Image-only PDFs (scanned documents) and PDFs with complex tables or multi-column layouts often fail ATS parsing. Our analyzer will flag these issues.
How do I improve my ATS score?
Focus on three areas: use a clean single-column format, include keywords from the job description naturally in your experience bullets, and ensure all sections (contact, experience, education, skills) use standard headings.

ATS Guides & Resources

Built by engineers with 12 years of experience building enterprise hiring technology at ZipRecruiter. Last updated .

Office Administration Assistant - Miami based

Bluecrestcapitalmanagement · Miami, Florida, United States

Overview:

BlueCrest was formed in 2000. In 2015 the fund decided to close to external investors and return the funds of our clients and we became a private investment partnership.

BlueCrest have offices in London, Jersey, Geneva, Singapore, Dubai, New York and Miami. Our Miami office is looking for a full-time Office Administration Assistant who will be the first point of contact for visitors and a key liaison for internal stakeholders across the office.

The position reports to the Head of Americas Technology in New York, and will be expected to work with minimal guidance, deliver on urgent priorities, and act with a high level of discretion and confidentiality when handling confidential information.

In this position the successful incumbent will:

  • Conduct general office administration duties
  • Liaise with local building management teams external parking company, organise local vendors and office visits
  • During periods of absence you may be required to perform Personal Assistant duties to Senior Executives.

Reception duties:

  • Receiving visitors at the front desk
  • Answering, screening and managing incoming phone calls
  • Setting up video conferences/meetings as needed

Office Administration duties:

  • Receiving, sorting, scanning, and delivering mail
  • Processing invoices, payments and expenses
  • Arranging local and international couriers
  • Managing security access passes for new hires and leavers
  • Liaison with building security and building management
  • Liaison with contractors / cleaners visiting office
  • Tracking and ordering office supplies
  • Ad-hoc administrative assistance to all staff locally

Personal Assistant duties (when required):

  • Coordinating and scheduling team calendars and arranging meetings (including video-conferences)
  • Arranging travel and accommodation when needed
  • Additional ad-hoc daily assistance

Experience required:

  • Previous work experience as an Office Administration Assistant (Financial services environment advantageous)
  • Excellent written and verbal communication skills in English essential, with fluency in Spanish desirable;
  • Proficient in Outlook Calendar, Word, PowerPoint and Excel;
  • Ability to handle documents with confidentiality and discretion;
  • Excellent interpersonal skills;
  • Resourceful, proactive, assertive, detail-oriented and energetic;
  • Self-starter, high level of motivation, ability to work independently;
  • Excellent organization and follow up skills;
  • Proven ability to make effective decisions and solve problems;
  • Effective time management and organizational skills;
  • Flexibility to work outside of business hours (when required)

BlueCrest is committed to providing an inclusive environment for its workforce. As an employer, we provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality.

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